Workflow example
Employee onboarding coordination
Illustrative workflow example. Explore how this work could be organized around clearer inputs, ownership and review.
A start date is known, but HR, IT, the manager and facilities track their preparation separately. Missing equipment, access decisions or orientation tasks become visible only when the employee needs them.
A possible workflow
How the work could flow.
Receive an authorized onboarding event and role information.
Create the agreed tasks for each responsible team.
Separate requests from approvals, especially for access.
Show missing dependencies before the planned start.
Collect confirmations and have the owner review readiness.
What your team would receive.
A role-appropriate preparation record showing what is ready, what is waiting and who needs to act.
Who makes the decision.
Managers and system owners approve access and employment-related actions. Automation coordinates the request; it does not decide entitlements from a job title alone.
What to measure.
Track unmet start-date dependencies, repeated status inquiries and tasks completed without the appropriate approval.
Where to begin.
Choose a small set of roles and locations. Check how transfers, changed start dates and canceled starts affect the tasks.
Bring your version of this workflow
You do not need a complete process map.
Tell us where the work becomes difficult and what would be useful to change. We will start from your situation, not from this example.